As digitization spreads across the globe, the number of threats by hackers and identity thieves is also increasing daily. Moreover, every company or business is becoming the target of these scammers. As per the rising issues of identity fraud or theft, many businesses are now facing difficulties and suffering from document frauds consequences. Therefore, organizations must utilize the verification of identity documents to ensure safeguarding from theft and exploitation.
Document Verification Process
As mentioned above, fraudsters are always looking for a way to steal the resources or data of companies using new and modern techniques of digital data hijacking. Online document verification services help organizations use digital and advanced methods in order to validate documents online. This service protects companies from suspicious and criminal activities and helps to prevent data breaches.
The online verification systems mainly accept the authentication of government-issued certificates only. For example:
Identity (ID) Card
The identity (ID) card is the primary and fundamental proof of a customer’s identity. Nowadays, ID cards with integrated biometric chips contain the complete information of an individual. The companies evaluate the required data to verify documents like customers’ names, billing addresses, and birth years.
Driving License
The driving license can also help in digital document verification as it carries complete information about a user, from full name to the residential address, which gets evaluated with the help of online systems.
Passport
Many businesses evaluate customers’ passports when verifying their identities, as they also contain all the required identity information. Artificial intelligence and machine learning help in the procedure of verification of identity documents to authenticate the customers’ data from passports and other documents.
How is the Document Verification Process Performed?
Nowadays, different industries can use online document verification processes, such as online verification of educational and land documents. It has a vital role in the ID verification cycle. Online document verification has become a helpful tool, especially after the coronavirus pandemic.
Artificial Intelligence-Based Evaluation
The paper evaluation in which customers upload documents for verification is the first process to verify documents. On the other hand, modern-day systems perform evaluation checks digitally using artificial intelligence. Due to these digital copies, fraudsters can also manipulate different manipulations using online tools.
The digital document verification procedure uses artificial intelligence to check papers with pre-added document templates. Thus, it ensures using a proper license to remove the chances of fake documentation.
Use of Optical Character Recognition
OCR technology helps after evaluating the documents in the correct format. Moreover, in-depth data extraction helps to verify customers’ authenticity. In the process of online verification of documents, optical character recognition further processes the customers’ onboarding data, gathered or collected before
Role of Identity Documents Verification in Compliance Regulations
Businesses must follow compliance regulations in order to operate in the industry. In modern times, remote onboarding and digital identity verification proofs are becoming more consistent among sectors. Many laws prevent financial terrorism and money laundering via digital methods.
Anti-Money Laundering (AML)
AML is a global compliance for companies to prevent illegal money transfers and terrorist financing. It evaluates the means of customers’ financial activity in conjunction with the KYC checks. The anti-money laundering check marks the completion of several IDV processes, such as the verification of identity documents.
Know Your Customer (KYC)
Every business uses the KYC process to verify the authenticity of its customers. Online verification of documents helps to verify a customer’s identity using biometric recognition. Know your customer finds out the customer’s real identity by demonstrating every essential aspect of previous records and activities.
Top 6 Benefits of Document Verification Services
The integration of digital verification services is a must for companies in order to secure their interests. The use of AI to verify identities enhances the security of organizations and discourages fraudsters who are trying to breach their systems.
Let’s discuss some of the advantages.
- Online Process
- Remote Access
- Improved Onboarding
- Better and Improved User Experience
- AML and KYC Improvements
- Quick and Online Documentation
Why is Document Verification Software necessary?
Document verification software helps businesses handle their data with zero errors by using precise documentation of users. Moreover, It also brings improvement in the growth of an enterprise. These are the most critical and crucial factors for companies to gain clients’ trust. However, if there are chances of error or theft, organizations cannot do business. Therefore, businesses must verify documents digitally
to increase trust level.
Conclusion
Most organizations use online processes nowadays to evaluate the IDs of their customers. Additionally, it is essential to do the remote verification of identity documents and customer credentials as it is more instant and reliable than the old techniques.
Automated software like online document checkers evaluates customers’ identities without human error. Thus, companies use digital and mechanical verification protocols to verify the paperwork, which helps prevent document fraud.